Zoom has been a savior for many of us as we are working remotely since the pandemic hit us. Zoom rose to the occasion and ensured that everyone could continue their work from home without any hindrance. We all know how important security is these days, especially when it comes to online video conferencing. Several incidents have been reported where uninvited attendees have hopped onto Zoom calls and disrupted the meetings, leading to privacy concerns. Therefore, it is essential to take preventive measures to secure your Zoom meetings. One such measure is to change your Zoom Room Password.
The Zoom Room Password is set up when creating or configuring your Zoom Room from the web portal. This password is the key to accessing the Zoom Room and joining the meetings. In case of any security breach, changing the password becomes vital. This blog post will provide you with all the necessary steps and precautions to take while changing your Zoom Room Password.
Video Tutorial:
What’s Needed
To change the Zoom Room Password, you would need the following –
– Active Zoom Account
– Admin access to the Zoom Room
– Access to Web Portal or Desktop Application
What requires your attention?
Before you start changing your Zoom Room Password, there are certain things you should keep in mind. These are:
– Ensure that you have logged in as an admin user before making any changes.
– Keep the password strength in mind while setting the new password. A strong password contains a combination of upper & lower case letters, symbols, and numbers and is at least eight characters long.
– Notify your team members of the new password after it has been changed.
Method 1: Changing the Password via Desktop Application
The quickest way to change the Zoom Room Password is through the Zoom Desktop Application. Follow the steps below to change your Zoom Room Password using the Desktop App.
1. Open the Zoom Desktop Application, log in and click on the ‘Settings’ button at the top right corner.
2. Select the ‘Profile’ tab on the left side and navigate to the ‘Room Profile’ section.
3. Click on the ‘Edit’ button next to the Room Name.
4. Here, you can change the Room Name as well as the password. Enter the new password and click on the ‘Save Changes’ button.
5. A notification will appear that the password has been updated.
Pros:
– Easy and Quick to Change Password.
– No access to the Web Portal required.
Cons:
– Limited to changing the Room Password only.
– May not have access to the Device Settings to change other aspects.
Method 2: Changing Password using Web Portal
Another way to change your Zoom Room Password is via the Zoom Web Portal. Follow the steps below to change your Zoom Room Password using the Web Portal.
1. Go to the Zoom Web Portal and log in as an Admin.
2. Click on ‘Zoom Rooms’ from the left navigation menu.
3. In the next window, select the ‘Location Group’ where your Zoom Room is located.
4. Choose the Zoom Room you want to change the password for.
5. Navigate to the ‘Meeting Settings’ tab and click on the ‘Edit’ button next to Security Code.
6. Enter your new password in the ‘Security Code’ field and click on ‘Save’.
Pros:
– All Settings for the Zoom Room can be accessed.
– A comprehensive list of options available to customize the Zoom Rooms.
Cons:
– Requires access to the Web Portal.
Method 3: Changing Password using Zoom API
If you are looking for a more automated option of changing your Zoom Room Password, then Zoom API is an excellent option. By using the Zoom API, you can automatically change your Room Password with a simple script. Follow the steps below to change your Zoom Room Password through Zoom API.
1. Go to the Zoom Developer Platform, sign-in with your Zoom account and create an OAuth App to access the Zoom API.
2. From the Dashboard, click on the ‘Create’ button under the ‘JWT App’ section.
3. Follow the wizard and provide the App Name and Description.
4. Once created, a set of API keys (API Key and API Secret) will be generated, which needs to be stored safely.
5. Next, create a script that can update the Zoom Room Password using the API call using Python, Java, or any other supported language.
6. Finally, test the script to validate the functionality.
Pros:
– Provides an easy way to automate the process.
– Can be integrated into other systems for better control.
Cons:
– Requires knowledge of script programming.
– The initial setup and API creation can be complex.
Why Can’t I Change the Zoom Room Password?
Although changing the Zoom Room Password is a relatively easy process, there might be certain situations where you might be stuck while changing the Zoom Room Password.
1. The user is not the Admin: Only the administrator of the account can make any changes to the Zoom Room set up, including changing the password. Ensure that you are logged in as an Admin before changing the password.
Fix: Request the account administrator to grant administrative access.
2. Zoom Room is not Connected: If the Zoom Room is not connected to the internet, you will not be able to make any changes.
Fix: Ensure that the Zoom Room has an active internet connection.
3. Zoom Meeting in Session: You cannot change the Zoom Room Password while a meeting is active in the Room.
Fix: Wait until the meeting ends, and the Room is empty before changing the password.
Implications and Recommendations
Changing the password of your Zoom Room has numerous implications and considerations. By changing the password, you are ensuring that only authorized users can access the Zoom Room, which helps prevent security breaches.
It is highly recommended that you use a strong password for the Zoom Rooms. Further, it is best to update the password regularly to ensure that unauthorized persons do not get access to the Room.
Additionally, you can establish protocols for your employees to prevent sharing of passwords and even mandate the use of unique passwords to access the Zoom Rooms.
FAQs
Q: Can I change the password without being an Admin?
A: No, Only the Admin of the account can make any changes.
Q: How strong should the password be?
A: Zoom recommends that passwords are at least eight characters long and contain a combination of upper & lower case letters, symbols, and numbers.
Q: What should I do if I forget the password?
A: The Administrator can reset the password via the Zoom Web Portal.
Q: How often should I change the password?
A: It is recommended to change the password every quarter.
Q: Will the participants get impacted if I change the Room Password midway?
A: If the participants are in the Room, they will not be impacted. However, they will need the new password to access the Room in the future.
Conclusion
In conclusion, changing the Zoom Room Password is a crucial aspect of securing your Zoom meetings. By following the methods mentioned above, you can change your Zoom Room Password easily. Keep in mind, the recommendations and implications while setting a new password to ensure safety and security. Also, referring to the FAQs will help you address any queries that might arise while changing the password.